Frequently Asked Questions

Here are some answers to frequently asked questions often asked at The Heart of the Matter Relationship Counseling.

Rates and Billing

How much will services cost?

The cost will vary depending on which therapist you see. Most services cost between $175 and $240, depending on the therapist and type of session. There are some sliding scale opportunities for each therapist.

Can I use my HSA or FSA card?
Yes! You absolutely can use your HSA card for psychotherapy services because we are healthcare providers.
Can I use my insurance?
Depending on the service and insurance company, you may be able to use your insurance. Most insurance plans do NOT pay for Couples Counseling without a diagnosis impacting the relationship. Check with your insurance or we will have our Intake Coordinator check for you. We are in-network with CIGNA and Aetna for individual therapy. However, many plans do not take insurance for couples counseling. If we are not in network with your insurance and you have a PPO, we will provide you with a “Super Bill” to submit to your insurance company. We are also able to submit “Courtesy Claims” on your behalf for Blue Cross/Blue Shield and United Healthcare PPOs eliminating the need for a “Super Bill”.

Telehealth

How Does Online Therapy Work?
Before your appointment, you will receive a reminder with a link to join the virtual “room”. There is no software to download or subscription, which simplifies the overall process.
Do I Have To Subscribe To A Service?
No, there is no subscription, purchase, or software download required. Contact your therapist or our scheduling team to get started.
Will My Health Insurance Cover Therapy Through Telehealth?
Most insurance plans will cover telehealth in the same way as traditional in-person therapy.
Is Online Therapy Secure?
We use completely confidential and HIPAA compliant platforms. Additionally, no video or audio components of your session are recorded or stored without your consent.
Can A Couple Join Telehealth From Two Different Locations?
While it is preferred to have couples therapy in person, telehealth sessions can be held for couples and we can accommodate the partners joining from separate locations.

Therapy Process

Who will I see for services at The Heart of the Matter?
Our Intake Coordinator, will handle all new client referrals, helping you get connected with the right therapist.
I worry about going too fast and becoming overwhelmed.
You are the one who controls the pace of therapy and are welcomed to make the choices about when and how to move forward that best support your needs.
I want to work through some traumatic events that happened to me, but I don’t want to share all the details. Is that possible?

Our therapists have been trained to work with as little or as much detail as you feel comfortable in disclosing. If sharing your story is not part of your healing process, your therapist knows how to work with your needs to achieve satisfying results.

What if I don't click with the therapist I am matched with?
Finding the right therapist is a bit like dating. It is important to find a therapist that’s the best fit for you! You are absolutely entitled to keep looking until you find the right therapist. We offer free 15 minute consultations to, if requested, find the right fit.

If you find you aren’t fitting well with the therapist you have been matched with, please feel free to reconnect with our Intake Coordinator and she will help you find a therapist that would work well for you.

I’m concerned that therapy will be difficult for me/us.
Our therapists create a comfortable environment throughout your process in therapy. We are trained and experienced in effective techniques to support any challenges that may occur. We are sensitive to your needs and will collaborate to create a safe space.

No Surprises Act & Good Faith Estimates

What is the No Surprises Act?
The No Surprises Act (H.R. 133) went into effect on January 1, 2022. The law includes new requirements for health care providers, facilities, health plans and insurers which are intended to prevent consumers (a.k.a. patients) from receiving unanticipated medical bills. The No Surprises Act resulted in changes to the Public Health Service Act that also apply to healthcare providers and facilities.

Part I of the regulations protects consumers with health plan coverage from surprise bills from out-of-network providers under limited circumstances related to emergency and non-emergency services at in-network facilities.

Part II of the no surprise billing regulations, published in October of 2021, requires all health care providers and health care facilities licensed, certified or approved by the state to provide good faith estimates of expected charges for services and items offered to uninsured and self-pay consumers.

What You Will Receive
You will receive a written Good Faith Estimate (GFE) that includes an estimate of services (type of therapy/estimate of frequency) and estimated costs for those services for a 12 month period.

Psychotherapy is unique in that it is not possible to predict how your personal therapeutic process will unfold until we get started; there are many factors that contribute to this and every person is unique and different. The following is information that will help you anticipate and plan the cost of your therapy.

All services at The Heart of the Matter Relationship Counseling are billable except scheduling communication and initial free 15 minute consultations when requested.

You can calculate an estimate on your own by multiplying the billable rate by the number of sessions you anticipate wanting/needing, plus the intake session. The industry standard is weekly therapy however at times clients require/request multiple sessions in a week. In some cases, clients may titrate down to less than weekly sessions also.

At times, additional services are requested/required, for example in times of stress or emergency, high conflict scheduling issues, collaboration with other professionals, or collaboration with other family members.

Therapists at The Heart of the Matter Relationship Counseling do not appear in court. The Fees for court appearances and preparation for court, if subpoenaed, are higher than our standard rate.

You will be provided with detailed rate estimates with your intake paperwork.

You Have the Right to Dispute Your Charges

If you receive a bill that is at least $400 more than your Good Faith Estimate, you can dispute the bill.

For questions, or more information about your right to a Good Faith Estimate, visit www.cms.gove/nosurprises.

Timeframes for Providing Good Faith Estimates

Providers and facilities must meet the following deadlines for providing good faith estimates:

If the item or service is scheduled at least 10 business days in advance, the good faith estimate must be provided within three business days.

If the item or service is scheduled at least three business days in advance, the good faith estimate must be provided within one business day.

If the individual requests such information, the good faith estimate must be provided within three business days. 

Note: No estimate is required if a service is scheduled less than three business days before the appointment.

Superbills and CPT Billing Codes
Some clients utilize superbills to help reduce the cost of out of pocket therapy. A superbill is a detailed receipt that includes a diagnosis and billing codes. The billing codes most often used at The Heart of the Matter Relationship Counseling are (though not limited to):

90791 – Psychiatric diagnostic evaluation

90837 – Individual therapy

90847 – Couples/Family therapy with the client present

90846 – Couples/Family therapy without client present

You may call your health insurance provider and inquire if they will reimburse a superbill, and if so, at what rate. This may help with your financial planning. When using a superbill, you pay for therapy at the time of service and submit a superbill to your insurance provider for reimbursement.

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